We are a recovery-oriented, non-profit charitable organization serving over 30+ years in our community
Duties and Responsibilities:
Under the direction of the CEO, the Administrative Coordinator is responsible for managing
an efficient, well-organized and welcoming office and online environment.
Arrange meetings, prepare materials for Committee/Board meetings. Arrange travel and accommodation and coordinate the logistical requirements for meetings etc. Coordinate public/educational presentations. Review and respond to Society’s email and phone calls on a daily basis. Troubleshoot computer related problems i.e. hardware, software installations and networking. Maintain, update & troubleshoot the website.
Volunteer Management Duties:
Recruit, interview, screen, orient, train and supervise office volunteers. Coordinate and schedule volunteer workload/duties. Ensure information flow is maintained and well-coordinated amongst volunteers, staff and board in conjunction with the CEO. Work with special events committees to coordinate special events.
General Office Support:
Communicates effectively and assists the CEO, Board, staff, family members, people with lived experience of mental illness, volunteers, community partners and the general public. In conjunction with the CEO develop/revise program intake, evaluation, letters, invitations/cards, posters, public awareness information, etc. Provide resourcing and referral information upon request. Updates and manages databases and maintain central filing system. Prepare and produce all in-house brochures and program information material. Review all correspondence and respond to general/routine enquiries either by phone, email or letter and assist with a developing online environment. Track inventory and order supplies as needed. Monitors office equipment and arranges for servicing as needed. Other duties as designated by the CEO.
This position will work 4 business days or 28 hours per week equivalent, 9:00 am to 4:00 pm, with some flexibility for special events.
The pay rate is $21.66/hour.
How to Apply:
Please send your cover letter and resume to:
Hazel Meredith, CEO c/o: email@example.com
or mail to 941 Kings Road Victoria BC, V8T 1W7
Closing date: Open until filled